
As a kid, I was much impressed by how Detective Joe Friday (Jack Webb) in Dragnet could calm even the most hysterical of female witnesses to heinous criminal acts with his deadpan, “Just the facts, ma’am.” I resolved that I too would use this phrase to calm down my mother when she stridently decided that Summer mornings were better spent doing household chores (or even worse, practicing the piano) than watching the 9AM “Early Show” on Channel 8 with such classics as A Night at the Opera, Twelve O’Clock High, and Stagecoach…
Let’s just say that this phrase worked better out of the mouth of Joe Friday than 9-year old Chaddie Busk.
But I digress. As a contracts lawyer, we now ponder the weighty question in the AdamsDrafting Blog of whether, in a contractual notice provision, the drafter should use “telecopier,” “fax,” or “facsimile” to describe “legal” notices sent by this device. After some discussion, Ken Adams (a contracts scholar par excellence), concludes that the term “fax” is now perfectly appropriate even in formal contexts.
Unfortunately, lawyers never agree on anything, which is why, with few exceptions, I try to avoid their company. (I occasionally get a brochure to take a cruise with my fellow lawyers, and they immediately go into the trash. Can you imagine being on a cruise ship with all lawyers, hitting an iceberg and then deciding who gets to go in the lifeboat as opposed to treading water? Yikes!) So, I felt compelled to post the following comment on Ken’s Blog:
I have an easy solution to this problem: leave out notice via fax, facsimile, or telecopier entirely. My company has only a few fax machines on each floor of its headquarters, and it is not unheard of that an important letter sent via fax has languished in a fax machine because no one bothered to check the machine, or the letter was picked up by mistake by the wrong addressee. In my opinion, the best way to assure effective contractual notices is either by overnight courier or US certified mail, return receipt requested.
Then there is the matter of email notices. I allow for email notices as valid if and when acknowledged by the recipient and sent to a generic email address (e.g., legal-notices@ yourcompany.com) which comes to me (in the Legal Department) or another attorney when I am unavailable.
Finally, as other commentators point out, the era of the fax machine is coming to a close, so the tried and true notice provision allowing for faxed, facsimile, or telecopied notices requires updating.
To which Ken kindly responded:
Chad: I acknowledge in my post that fax is unlikely to be with us much longer. And your comment reminds me that I should tackle the question of email notices. Ken
Thanks for blogging with me thus far.